Job Description

Open to: General Public

Work Week: Approximately 2-3 days per week (Up to 900 hours maximum per fiscal year)

Salary: $20.00 - $25.00 per hour (Commensurate with experience and qualifications)

Opening Date: 2/3/2025

Closing Date: 2/24/2025

Existing Vacancies: 1

Program/Location

Department of Environmental Protection

Office of the Commissioner

Office of Diversity, Equity and Inclusion

401 East State Street

Trenton, NJ 08625

Scope of Eligibility

Open to applicants who meet the requirements below.

Description

The Administrative Assistant will provide high-level administrative support to the Chief Diversity Officer (CDO) at the New Jersey Department of Environmental Protection (NJDEP). The appointee is responsible for assisting with coordinating, organizing, and implementing diversity, equity, inclusion and belonging (DEIB) initiatives within the Department.

Specific to the Position

This role requires an individual with strong organizational skills, attention to detail, and the ability to work in a dynamic and collaborative environment.

Key Responsibilities: (Administrative Support)

- Manage and prioritize the CDO’s calendar, schedule meetings, and coordinate trip/travel arrangements.

- Maintain organized records and files, ensuring that DEIB-related documents are accessible and up to date.

- Work with our Employee Resource Groups (ERG) to schedule and organize meetings, events, and cultural celebrations related to diversity, equity, inclusion and belonging efforts.

- Take and transcribe meeting minutes and follow up on action items as necessary.

- Prepare meeting materials and agendas, ensuring all attendees are well-prepared and informed.

- Assist in coordinating internal and external communications, including email correspondence, social media updates, and newsletters.

- Collaborate with other departments and agencies to promote DEIB-related programs and initiatives.

- Assist with tracking and reporting progress on DEIB-related projects, ensuring deadlines are met and objectives are achieved.

- Help organize and support initiatives such as training sessions and events.

- Assist in compiling, analyzing, and reporting DEIB metrics and outcomes data.

- Prepare and edit correspondence, presentations, reports, and documents related to DEIB initiatives.

- Maintain and update internal databases that track DEIB programs and participant information.

- Handle confidential information with discretion and professionalism.

- Perform other duties as assigned by the Chief Diversity Officer.

Preferred Skill Set

Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other office productivity tools. Ability to work independently and as part of a team, demonstrating flexibility and a proactive approach. Familiarity with DEI terminology and practices, and experience supporting diversity, equity, and inclusion initiatives is a plus.

Requirements

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equivalent to one (1) year of relevant experience.

Four (4) years of professional experience in administrative support, or a role specific to the position.

OR

Graduation from an accredited college or university with a bachelor's degree in business administration, public administration, or a related field.

NOTE: All U.S. Degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility

NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

preferably within a government or public sector setting.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Veteran's Preference

To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit

Residency

All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.

Authorization to Work

Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.

Equal Opportunity Employment

The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the . All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.

The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.

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