Job Description

Job Responsibilities:

• Input and record applications into the Tribunal Canonical System, following the prescribed format and routine.
• Prepare applications for submission as complete petitions to initiate canonical marriage processes.
• Gather relevant materials for applications in alignment with Canon Law, Tribunal policies, and the directives of the Judicial Vicar.
• Confirm the jurisdiction and competence of cases as directed by the Judicial Vicar.
• Return applications as instructed by the Judicial Vicar.
• Maintain organization and order of all received documents.
• Acknowledge receipt of materials through correspondence and request any necessary additional documents or information.
• Respond to inquiries via telephone and email regarding applications. The Tribunal Clerk will also serve as the Receptionist when needed.
• Collaborate with the Judicial Vicar on complex applications to determine the appropriate course of action.
• Ensure all applications are accurately and comprehensively maintained.
• Utilize the Tribunal Canonical System effectively.
• Guarantee the accuracy, completeness, and professionalism of all produced materials.
• Maintain confidentiality in all matters related to the Tribunal.
• Perform other related duties as assigned.
• Serve as a backup for the Receptionist as required.
• Uphold a professional appearance and demeanor at all times.
• Work collaboratively with all Tribunal Staff members.
• Undertake additional tasks in case of an emergency, as directed by the Judicial Vicar.

Required Education, Experience, and Skills:

• A college-level diploma or certificate in an administrative field is preferred.
• Previous experience in Tribunal work is advantageous.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.
• Familiarity with Dropbox, Laserfiche, and Canonical Programs is a plus.
• Fluency in both English and Spanish is required.
• Additional language skills, particularly in Polish, Italian, or Albanian, are a plus.
• Strong typing skills and knowledge of transcription.
• Excellent analytical, verbal, and written communication abilities.
• Effective time management and the ability to meet deadlines.
• Ability to handle confidential matters with discretion and sensitivity.
• A deep respect for the Catholic faith, its teachings, and the laws of the Catholic Church. Basic knowledge of Catholic doctrines is preferred.
• Precision in processing cases, managing materials, documents, and records.
• Strong attention to detail, prioritizing tasks, and managing deadlines.
• Flexibility to adapt to changing responsibilities.

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