Job Description

We are seeking a detail-oriented, organized, and proactive Administrative Assistant to join our New Jersey team. This role provides essential support to the Operations, Estimating, and Fleet departments, ensuring smooth day-to-day coordination and contributing to the overall success of our projects. The ideal candidate will be a resourceful team player who brings professionalism, communication skills, and a positive attitude to every task.

Key Responsibilities:

• Provide administrative support including document preparation, data entry, and record keeping
• Manage internal calendars, schedule meetings, and coordinate travel arrangements for staff
• Support onboarding efforts by assisting with workstation setup and orientation logistics
• Serve as a professional and welcoming point of contact for visitors, vendors, and new hires
• Communicate effectively with vendors, field teams, and internal departments to ensure timely support
• Order and maintain office supplies, and assist in coordinating facility needs
• Support internal events and help with cross-departmental communications

Minimum Qualifications:

• Associate degree required; Bachelor’s degree preferred
• 3–5 years of experience in administrative support, front desk, executive admin, or related roles
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Professional demeanor with excellent verbal and written communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Familiarity with construction terminology, invoicing, or project documentation is a plus

Why Join Us?

At Elecnor Hawkeye, we believe in your potential. We offer a supportive work environment with opportunities for professional development and growth. Join a team where your contributions matter and your success is shared.

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