Job Description

Executive Assistant to Founding Partners, Boutique Investment Firm, Midtown, NYC

Our client, a boutique investment firm, is looking for an Executive Assistant to support the founding partners as well as help to manage the office. This is an exciting opportunity for candidates who have worked in a small office environment (they have 8 employees), has experience supporting busy executives in the C-Suite as well as enjoys making sure the office is running smoothly. The ideal candidate is warm, engaging and pro-active with at least 5 years of experience, preferably in the finance space in a small firm. This is an in-office position 5 days a week (Summer work remote Fridays).

About the Job:

• Support the Founding Partners with heavy calendar management and meeting scheduling in multiple time zones, understanding shifting priorities
• Manage Founders email inbox
• Arrange domestic and international travel arrangements with detailed itineraries
• Handle C-Suite and office expenses
• Be the “go to” in the office for all logistics; coordination of office needs including being the liaison for all external vendors/services including technology
• Set up conference rooms for meetings with appropriate materials, catering needs and tech
• Arrange special events, and group dinners internal and external
• Help arrange board meetings including collateral material, agenda
• Help manage CRM system
• Order office supplies and snacks
• Special ad hoc projects; some light personal work
• Comprehensive Health Benefits, Salary plus Discretionary Bonus

About You:

• At least 5 years of experience as an Executive Assistant preferably in a finance, investment management, private equity firm
• Bachelor’s Degree
• Very detail oriented and organized with good project management skills
• High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
• Excellent Microsoft Office Suite skills; excellent written and verbal communication skills
• Team oriented and responsible; a warm, engaging personality that likes to keep everything organized

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