Job Description

Executive Assistant

Volunteer Florida is currently looking for a Part-Time Executive Assistant to join our team. If you possess great organizational skills, have the ability to set goals and priorities, and have the desire to work in a fast-paced, collaborative atmosphere, this is may be the position for you!

Position Summary

This position serves as the Part-Time Executive Assistant for Volunteer Florida and is responsible for overseeing administrative functions in an executive management setting. The Executive Assistant provides executive support to Volunteer Florida Executive Leadership. The position will be 20 hours per week with an hourly rate between $25 - $35 per hour, based on experience. Volunteer Florida offers enrollment into the Florida Retirement System as well as pro-rated paid holiday and administrative leave.

Desired Skills and Experience

Bachelor’s Degree from an accredited college or university along with experience in office administration, organizational oversight and/or office systems.

Additional desired qualifications include the following:

• Knowledge of office and administrative operations in an executive management setting
• Knowledge of and ability to handle inter-and intra-office correspondence
• Skilled in operating a personal computer and software applications.
• Skilled in reading comprehension and proofreading.
• Ability to effectively manage time, coordinate meetings and schedule travel arrangements in a fast paced, executive environment.
• Ability to maintain a high level of public contact and work effectively on a national, statewide and local basis.
• Ability to communicate effectively both in writing and verbally, with a wide range of stakeholders
• Ability to independently prioritize, multi-task and follow through on complex and broad assignments while also being able to work as part of a team.
• Ability to assist in planning Commission and Foundation meetings, training events, executive functions and site visits.
• Ability to write comprehensive and concise meeting minutes.
• Ability to travel on a statewide basis, as necessary.
• Ability to update technical skills as needed to perform functions of the office.
• Ability to foresee potential problems before they occur and work toward a solution.
• Ability to maintain confidentiality.

Volunteer Florida is the state’s lead agency for volunteerism and national service for Florida. Volunteer Florida administers over $90M in federal and state funding to deliver high-impact national service and volunteer programs in Florida.

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