Executive Assistant to Chief Executive Officer Job at C-SUITE ASSISTANTS, New York, NY

WmZjVkJuL01ZRzVkOFcycmlnRkgvdFdDaUE9PQ==
  • C-SUITE ASSISTANTS
  • New York, NY

Job Description

Executive Assistant to CEO, Tech Firm, Mid-town, Hybrid

Our client, a technology company that provides solutions to optimize the management of facilities, is looking for an Executive Assistant to the CEO. This is an exciting opportunity to work alongside a very tech savvy CEO and play a critical role in helping him “take things off his plate” by doing research, attending meetings and following up on action items. The ideal candidate has 5+ years as an Executive Assistant in a fast-paced environment, preferably in the tech space. An interest in working with and using AI technology a big PLUS. This is a local remote role, meeting in the midtown office as needed depending on what is going on with the CEO.

About the Job

  • Oversee a complex calendar and make sure there are no meeting conflicts or “double booking” via his Calendy, particularly reviewing time zones; make sure he is prepared for meetings, as needed with research or collateral materials
  • Optimize the CEO’s time and priorities, acting as gatekeeper
  • Coordinate global travel and logistics, including detailed itineraries
  • Handle Expenses
  • Prepare and update presentations, reports, meeting notes (some AI generated), and overall communications on the CEO’s behalf, as needed
  • Attend meetings with the CEO (mostly video), take notes or manage AI notes and follow up with action items.
  • Help to organize yearly board meetings
  • Liaise with direct reports for follow-up on outstanding projects and initiatives
  • Maintain utmost discretion and handle sensitive information professionally
  • Ad hoc projects

About You

  • 5+ years supporting a busy C-suite or founder-level executive in fast-paced environment, tech company preferred
  • Proactive and anticipatory mindset – always ten steps ahead
  • High emotional intelligence and strong judgment; able to act independently
  • Expert time and task manager, ultra-organized and detail-oriented
  • Resilient under pressure; thrives in high-stakes, fast-moving environments
  • Tech-savvy: Slack, Google Suite, Zoom; AI tool experience a plus
  • Strong communicator and relationship-builder
  • Discreet and trustworthy
  • A calm, warm, engaging personality
  • Base salary plus discretionary bonus, Comprehensive health benefits

Job Tags

Local area, Remote job,

Similar Jobs

LiveSwitch

Product Manager Internship (Undergraduates) Job at LiveSwitch

 ...Sageworks, America's first fintech company, that was sold to Accel-KKR in 2018 and now operates as Abrigo. WANTED: smart, ambitious interns to help drive product initiatives at a fast-growing technology company. If youre looking for an internship with significant... 

ABB

Business Development Manager, Services Job at ABB

 ...Business Development Manager, Services At ABB, we are dedicated to addressing global challenges. Our core values: care, courage, curiosity...  ...and value-added solutions.The work model for the role is: remote (#Li-Remote). While this position is expected to be fully... 

ABB

Service Coordinator - Marine Service Job at ABB

 ...electrical engineering, or diesel engine experience OR Associate degree and 4 years' marine industry, electrical engineering, or diesel...  .... ~ Excellent oral and written communication skills in English. ~ Candidates must already have a work authorization that would... 

hims & hers

Compounding Pharmacy Technician Job at hims & hers

 ...talent-first flexible/remote work approach, see below and visit . About the Role: We are looking for a dependable compounding pharmacy technician that will compound non-sterile medications. Working with our pharmacy team, you will help maintain and drive an amazing... 

Nimbl Consulting LLC

Integration/ Testing Specialist - Entry Level Job at Nimbl Consulting LLC

 ...with Product Management and QA to address defects and optimize performance. Qualifications Bachelors degree in Business, Computer Science, or related field. Up to 1 year of experience in project management, business analysis, or testing. Knowledge of investment...