Job Description

We are seeking a highly organized, resourceful, and proactive Personal/Executive Assistant to provide comprehensive administrative support to Executives in a fast-paced and dynamic environment. The ideal candidate will be a skilled multitasker, able to handle a wide range of responsibilities while maintaining confidentiality and professionalism. The ideal candidate will have experience coordinating the organization and set-up of a new office.

Key Responsibilities:

• Manage and organize the executive’s calendar, schedule appointments, coordinate meetings, and ensure all logistics are handled efficiently.
• Plan, book, and manage travel arrangements including flights, hotels, ground transportation, and itineraries for business and personal trips.
• Screen and prioritize emails, phone calls, and other correspondence, ensuring timely responses and addressing urgent matters.
• Proactively manage a variety of tasks, ensuring deadlines are met and assisting with project management. Track ongoing initiatives and assist with progress updates.
• Manage and support personal errands and tasks as needed, such as shopping, appointments, household-related duties, and more.
• Track and reconcile business expenses, process reimbursements, and assist with budgeting.
• Conduct research on various topics as required and provide assistance with ad-hoc projects or personal requests.

Qualifications:

• Proven experience as a Personal/Executive Assistant supporting high-level executives or professionals.
• Associate's degree or equivalent experience is preferred.
• Bilingual - English & Spanish
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, with a professional and courteous demeanor.
• Highly dependable, with exceptional time management skills and the ability to work under pressure.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive, detail-oriented, and a problem solver with a can-do attitude.
• Strong interpersonal skills, with the ability to interact with individuals at all levels within and outside the organization.

Ascendo is a certified minority owned staffing firm, we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service or any non-merit factor.

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