Job Description

Office Administrator – Law Firm (Denver, CO)

ABOUT US

We are a dynamic and forward-thinking law firm that values innovation, diversity, and excellence. Our firm fosters an inclusive workplace where professionals with unique backgrounds and perspectives collaborate to serve clients at the highest level. With a nationwide presence, we are committed to providing our teams with the tools and support they need to succeed.

We offer a structured training and resource program to help employees grow in their roles from day one. Our professional and social environment is designed to bring together talented individuals who are passionate about their work and dedicated to client service.

POSITION OVERVIEW

We are seeking an experienced Office Administrator to oversee daily operations in our Denver office . This role is responsible for managing administrative functions, supporting attorneys and legal staff, and ensuring a positive and efficient workplace environment. Acting as a liaison between the office and corporate support departments (HR, IT, Operations, Finance & Marketing), the Office Administrator plays a key role in maintaining office culture and operations.

This position reports to the Managing Partner of the office, with additional coordination across leadership.

KEY RESPONSIBILITIES

• Serve as the main point of contact for all administrative support needs, ensuring seamless communication between attorneys, staff, and corporate departments.
• Facilitate new hire onboarding, workstation setup, and integration into office protocols.
• Supervise, train, and evaluate non-attorney staff; oversee performance reviews, coaching, hiring, and disciplinary actions as needed.
• Manage office attendance, paid time off, and work-from-home policies.
• Assist with recruiting efforts by coordinating interviews, reviewing resumes, and supporting hiring managers.
• Plan and execute office events to promote a positive workplace culture.
• Act as a resource for legal software and technology platforms, providing ongoing training and troubleshooting support.
• Coordinate office supply inventory and vendor contracts, including shipping and equipment maintenance.
• Oversee building management interactions, addressing office maintenance needs and security access for new and departing employees.
• Assist with space planning, office moves, and workspace layout assignments.
• Support partners with case management and administrative needs, ensuring efficient handling of files and sensitive materials.
• Perform additional special projects as assigned by leadership.

QUALIFICATIONS

• Minimum 5 years of experience as an Office Manager, Firm Administrator, or similar role within a legal or professional services environment.
• Strong proficiency in Microsoft Office 365 (Excel, Word, PowerPoint, Outlook, Teams) ; experience with Litify or similar legal case management systems preferred.
• Excellent problem-solving skills, attention to detail, and ability to multitask in a fast-paced environment.
• Strong leadership and communication abilities, with experience managing diverse teams.
• Ability to handle confidential information with professionalism and discretion.
• Flexibility and adaptability to evolving priorities and office needs.

WORK ENVIRONMENT & PHYSICAL DEMANDS

• Primarily an indoor office setting with standard business hours.
• Sedentary role with occasional standing, walking, and lifting (up to 20 lbs).
• Interaction with various teams and occasional interruptions throughout the workday.

This is an excellent opportunity for an experienced office administrator to contribute to a dynamic and growing law firm. If you thrive in a leadership role and enjoy fostering a collaborative workplace culture, we encourage you to apply.

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