Job Description

One of the world’s leading economic consulting firms is seeking a detail-oriented and dependable Part-Time Office Coordinator to support the daily operations of our office. This role is vital to ensuring a well-organized, efficient, and welcoming workplace. The Office Services Coordinator will take ownership of routine operational tasks, including mailroom duties, copier/production services, kitchen and pantry upkeep, conference room setup, and general office maintenance. The ideal candidate will work independently with minimal supervision and report directly to the Office Manager.

Responsibilities

• Execute daily activities in the mailroom, e.g., process, sort, and distribute mail and packages.
• Process and coordinate pickup and delivery of outgoing mail such as USPS, FedEx, UPS, Courier, etc.
• Maintain office supplies and kitchen supplies for all storerooms, pantry, kitchen, copier areas, etc.
• Monitor and maintain a clean and debris-free kitchen area throughout the day.
• Assist with office maintenance issues as needed, including purging the server room, storage, and filing cabinets.
• Serve as an onsite liaison with the office of the building.
• Lift and move packages up to 50 lbs.
• Execute all conference room set-up, clean-up, and audiovisual requirements.
• Review conference room schedules for conflicts and best use of space and adjust as needed.
• Provide all required beverage and catering set-up and break-down.
• Support all conference participant requirements during conferences, e.g., requests for supplies, additional food, or equipment etc.
• Maintain conference areas in a state of readiness when not in use, e.g., clean, standard supplies.
• Assist with clerical duties such as scanning, printing, and binding.
• Perform general clerical duties and/or back-up reception duties as requested.

Ideal Experience

• An Associate's Degree or previous office services experience is required.
• A minimum of 2-3 years’ previous experience in a related position
• Strong organizational skills with experience coordinating office supplies, equipment maintenance, and vendor relationships.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office technology.
• Excellent communication and interpersonal skills; professional and polished demeanor.
• Demonstrated ability to handle confidential information with discretion.
• Flexible, dependable, and able to prioritize tasks in a fast-paced environment.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

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