Job Description

We are seeking a highly organized and service-oriented Office Services Associate to support daily office operations in a fast-paced corporate environment. This role is responsible for handling duplicating, mail distribution, local messenger services, office supply management, facilities coordination, and various administrative support tasks. The ideal candidate is detail-oriented, proactive, and committed to delivering top-tier service to both internal teams and external stakeholders.

PAY: $22-$24

Key Responsibilities

Duplicating / Mail Services

• Operate and maintain high-volume printers, scanners, and duplicating equipment.
• Manage print requests, binding, and document finishing services.
• Handle incoming and outgoing mail, including sorting, distributing, and processing FedEx, UPS, and USPS shipments.
• Ensure timely and accurate delivery of mail and packages to designated recipients.

Local Messenger Services

• Coordinate and track local messenger deliveries to ensure prompt and secure transportation of documents and packages.
• Communicate with vendors and internal teams to confirm deliveries and resolve any issues.
• Maintain logs of all messenger transactions for reporting purposes.

Office Supplies Management

• Monitor and replenish office supply inventory, ensuring adequate stock levels for daily operations.
• Process supply orders, liaise with vendors, and track deliveries.
• Maintain supply closets and storage areas in an organized and accessible manner.

Facilities Support

• Assist with office space organization, furniture arrangement, and workstation setup as needed.
• Address minor maintenance requests or coordinate with building management for larger issues.
• Ensure shared spaces such as conference rooms, breakrooms, and common areas are clean and well-stocked.

Other Services / Reporting

• Generate reports on mailroom activities, supply inventory, and facilities requests.
• Maintain accurate records of service requests and document processing.
• Assist with special projects and ad hoc administrative tasks as assigned.

Qualifications & Skills

• Experience: 2+ years in office services, facilities, or mailroom operations preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Attention to Detail: Ability to manage multiple tasks with accuracy and efficiency.
• Communication Skills: Strong verbal and written communication for interacting with team members and vendors.
• Problem-Solving: Ability to troubleshoot equipment issues and resolve service-related concerns effectively.
• Physical Requirements: Must be able to lift up to 50 lbs, move office supplies, and stand for extended periods.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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