Job Description

Job Responsibilities:

• Project Support: Provide administrative and operational support to the Small Cell Construction Team overseeing multiple projects. Assist with coordinating project tasks and timelines.
• Reporting & Documentation: Responsible for generating and managing special reports required for individual projects, ensuring all stakeholders (customers and internal teams) are updated with accurate and timely information.
• Job Entry & Updates: Enter and update project data in project management tools such as PMT, CRM, and Smart Sheets. Ensure all project tasks are tracked and up to date.
• Financial System Interaction: Utilize JDE Financial System to create Purchase Orders (POs) for projects and track project-related financial transactions.
• Milestone Tracking: Help the Small Cell Construction team monitor project milestones and ensure that deadlines are met for all deliverables, facilitating smooth project delivery.
• Miscellaneous Projects/Reports: Assist with other ad-hoc projects and reports as required by senior management or the construction team.
• Access Coordination: Assist with securing access arrangements for major projects, ensuring timely access to facilities and locations as needed.
• Presentation Support: Prepare slide decks and presentations for Senior Management meetings, ensuring the information is clear, concise, and visually appealing.
• Office Management: Oversee day-to-day facilities operations including office mailing, supply inventory and purchasing, office condition maintenance, coordinating building and suite access, event planning, and supporting employee inquiries regarding office management.
• Meeting Support: Attend meetings, take detailed notes, and provide the team with accurate meeting minutes to ensure all action items are tracked and addressed.
• Personnel Log Management: Maintain an active log of off-site personnel entering remote locations, ensuring security and compliance with company procedures.

Experience Requirements:

• 1-3 years of experience in an administrative, project management, or support role.
• Strong computer skills, with a particular focus on project management tools and software.
• Advanced Excel and PowerPoint proficiency: Ability to create complex spreadsheets, reports, and presentations, and manage data analysis.

Education Requirements:

• High School Diploma or GED required.

Working Conditions:

• Location: Primarily based in an office environment.
• Physical Demands: Physical demands may include walking between office locations, sitting for extended periods, and occasional movement of office supplies or equipment.

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