Job Description

Job Summary:

Opportunity to work for a global leader in security and technology solutions, this company specializes in advanced biometric identification, data analytics, and risk management systems. The Administrative Receptionist reports to the Corporate Treasurer and serves as the receptionist, providing administrative support to the Admin Division as needed. S/he will provide excellent customer service while maintaining discretion and confidentiality.

Essential Functions:

• Professionally answer main telephone line, screen, and direct calls. Monitor main line voice messages.
• Meet and greet visitors as they arrive; advise appropriate staff member.
• Prepare conference rooms for meetings, including food and beverage setup and breakdown for applicable meetings.
• Maintain the ongoing cleanliness of executive kitchen, main kitchen, conference room, etc.
• Coordinate cleaners and maintenance needs for the entire suite with building management.
• Receive and distribute deliveries, incoming mail, and packages from all parcel providers. Post and deliver outgoing mail daily. Assist with courier requests and correspondence.
• Prepare outgoing mail and coordinate parcel pickup.
• Scan and file documents for the applicable administrative department(s).
• Maintain inventory of office and kitchen supplies through ongoing updates to the inventory control sheet, checking stock levels, anticipating needed supplies, placing and expediting orders, and verifying receipt of supplies weekly. Place special orders as needed.
• Update all internal contact lists, including staff telephone extensions, birthdays, and work anniversaries. Distribute as necessary.
• Monitor and maintain office equipment supplies, i.e., copier.
• Maintain the calendar of the conference rooms.
• Other duties as assigned.

Required Knowledge, Skills, and Abilities

• Professional demeanor and excellent customer service abilities required.
• Strong organization, attention to detail, time management, multitasking, and problem-solving skills.
• Ability to take initiative with projects, working both independently and as part of a team.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office 365 Suite.

Required Education, Certifications/Licenses, and Related Experience

• Bachelor’s degree required.
• 3-5 years of experience in a related field required.

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