Job Description

Job Title: Senior Administrative Coordinator

Rate: 20-30/hr

Experience Required: 6-10 years

Location: Birmingham, AL

Job Summary:

We are seeking an experienced and highly organized Senior Administrative Coordinator to take a lead role in supporting executives and teams by ensuring efficient operations and workflow. The ideal candidate will have 6-10 years of experience in administrative support, exceptional organizational skills, and the ability to independently manage complex schedules, meetings, and high-level tasks. This role requires strong proficiency in Microsoft Office Suite, attention to detail, and the ability to handle sensitive and confidential information with discretion.

Key Responsibilities:

Administrative Leadership & Executive Support

• Independently manage complex calendars, schedules, and appointments for senior executives, ensuring optimal time management.
• Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions.
• Prepare and edit documents, reports, presentations, and correspondence with accuracy and professionalism.

Data Management & Research

• Conduct research, gather data, and compile comprehensive reports to support executive decision-making and strategic planning.
• Handle and safeguard confidential and sensitive information with the highest level of discretion.

Operational & Financial Coordination

• Assist in budget management, expense tracking, and financial reporting, ensuring compliance with company policies.
• Monitor and optimize departmental workflows to improve efficiency and productivity.

Stakeholder Communication & Relationship Management

• Serve as a primary point of contact for internal and external stakeholders, providing professional communication and support.
• Liaise with vendors, partners, and executive teams, ensuring smooth business operations and strategic alignment.

Required Skills & Qualifications:

• 6-10 years of experience in high-level administrative support, preferably in a corporate or executive setting.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
• Strong organizational, time management, and multitasking abilities in a fast-paced environment.
• Excellent written and verbal communication skills with a high level of professionalism.
• Ability to work independently, prioritize tasks, and anticipate executive needs.
• High level of discretion, confidentiality, and integrity when handling sensitive information.
• Experience with budget tracking, financial reporting, and expense management is a plus.

This role is ideal for a proactive and detail-oriented professional who thrives in executive support, organizational efficiency, and strategic coordination. If you are looking for a challenging yet rewarding opportunity to play a key role in business operations, we encourage you to apply!

The Salem Group provides equal employment opportunity to all qualified employees and applicants for employment without regard to race, color, ancestry, national origin, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, service in the military, or any other category protected by law.

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